Alukolor Kft.
The starting point
Alukolor Kft., a powder-coating and metalworking facility employing just five to eight people, relied on paper-based processes for years. Stock records were not up to date, delivery notes were handwritten, and staff tried to track items sent to external subcontractors by phone. Management could not see which production stage an order had reached in real time, and missing materials were often discovered only on the production line. Unpredictable lead times meant schedules depended on estimates based on experience, leading to regular delays and additional costs.
Objectives and expectations
The company sought a production support system that
- provides real-time stock information,
- digitally records the complete production process and the status of external subcontracted work,
- automates delivery notes and document storage,
- generates management and customer notifications at critical stages,
- reduces errors caused by paperwork.
The solution: implementing Rapid Gyártás MES
We implemented Rapid Gyártás MES over six weeks. After mapping processes, we loaded product and partner data, then activated stock and warehouse management, production tracking, subcontracting management, digital document, and notification modules. Work orders can now be started and closed electronically; every material and status change is recorded automatically. Delivery notes and quality records are generated digitally and remain searchable, while a real-time dashboard gives immediate visibility into operations. Customers receive system notifications about order status, and managers can retrieve production and cost data at any time.
Results after three months
- Production lead time decreased.
- Downtime caused by stock shortages fell from five or six hours per month to less than one hour.
- Errors caused by handwritten delivery notes were eliminated.
- Every customer automatically receives an email or SMS when their order status changes, substantially reducing enquiries by phone.
- Management reporting fell from two hours a week to five minutes, with key metrics available in real time.
Business impact
Through digitalisation with Rapid Gyártás MES, Alukolor Kft. achieved more reliable lead times, a transparent cost structure, and higher customer satisfaction. Accurate real-time data helped management price work more confidently and make better decisions, increasing revenue by 18% within six months without increasing headcount. Paperless operations removed errors and administrative burdens, while enabling a small production facility to serve clients with the transparency and reliability associated with larger companies, setting it on a stable path of sustainable growth.
Krencz IT Kft.
The starting point
Krencz IT Kft. develops and integrates its own software, yet it faced the same internal organisational challenges as many service businesses. Tasks, deadlines, and resources were tracked across separate spreadsheets, while project time records were often incomplete. Cost accounting and post-project analysis became time-consuming guesswork. Developers and project managers coordinated mainly by phone and chat, with no single reliable source showing who was doing what, by when, and at what cost.
Objectives and expectations
- Unified real-time task and deadline management in one central interface.
- Automatic time recording for accurate project accounting.
- Introducing a ticket system to replace ad hoc questions by phone.
- Reports and efficiency analysis with current data to support decisions.
- Continuous improvements and fine-tuning based on our own experience.
The solution: implementing Rapid Ügyvitel
The company decided to make its own product the engine of daily operations and moved entirely to Rapid Ügyvitel. Existing project lists and customer data were imported, then the task and ticket management tools went live. Every incoming request is immediately recorded as a ticket; tasks receive an owner and deadline, while developers start and stop time tracking with one click as they work. Built-in reports show project progress, time and costs spent, and bottlenecks immediately. Since Krencz IT develops the system itself, needs identified through real use are incorporated into continuous updates, from new dashboards to specialised exports and integrations.
Results within three months
- The number of tasks requiring clarification by phone or chat fell by 40%.
- Coverage of time recorded against projects increased from 60% to 98%, substantially improving billing accuracy.
- Sprint and project cost analysis fell from two hours a week to 15 minutes, because the required data is available in real time.
- Average task turnaround fell by 18%, as statuses and obstacles became visible.
- Management receives daily automatic reports on completion levels and capacity utilisation, making planning data-driven.
Lessons and business impact
When a developer uses its own product, there are two benefits: the offer becomes more credible to clients, and real-world use reveals opportunities for improvement. Since adopting Rapid Ügyvitel, Krencz IT Kft. has achieved greater operational transparency, more accurate project accounting, and a substantial reduction in time lost to communication. Improved internal efficiency directly supports business results, while the user experience is refined daily through real use by our own team.
